Policies

For a printable version of the NCRSP (10-06) policies, click on the Cardinal for the PDF version.

Policies

of

North Carolina Retired School Personnel

A Division of the North Carolina Association of Educators

As approved by the Executive Board on October 12, 2006

Section 1: Maintaining & Amending the Policies

1.      The Policies Committee shall review the policies each year prior to the fall Executive Board meeting and present them to the Board for approval. Proposed changes should be sent to the chairman of the Policies Committee before August 1. The state office will forward any recommended changes to the Executive Board members for review in advance of the fall Executive Board meeting.

2.      These policies may be amended only at the fall meeting of the Executive Board by a majority vote of all voting members of the Executive Board, with the exception of personnel policies and benefits, which may normally be amended only by the Administrative Council.

3.      The State President shall send a copy of the policies to each new member of the Executive Board following his/her election or appointment.

Section 2: Governance

1.      The President or designated representative shall represent the Division at all meetings of the Board of Directors of NCAE.

2.      The President of the North Carolina Retired School Personnel or a designated representative shall represent the Division at all meetings of the NCAE Government Relations Commission.

3.      The President, Vice President, or a designated representative shall attend each annual fall district meeting of the Division.

4.      Only North Carolina Retired School Personnel (NCRSP), through its elected officers and Representative Assembly, may direct its members to action on any particular project when cooperating with another organization.

5.      The duties of the NCRSP/AARP Coordinator shall consist of the following:

a.       Actively consult with the state AARP organization’s staff and leadership in order to maintain an awareness of issues of concern to Division members that are being acted upon by AARP/NRTA.

b.      Communicate the relevant details of those issues and the corresponding AARP actions to Division members through a regular column in the Division newsletter.

c.       Identify those state AARP initiatives or projects that align with the mission and goals of the Division, and bring these initiatives or projects to the attention of the Executive Board via timely reports or notices.

d.      Advise the Executive Board on the desirability of and recommended process for any joint action between the Division and the state AARP organization.

e.       Coordinate such joint initiatives or projects as have been approved by the Executive Board between elements of the state AARP organization and the corresponding elements of the Division (such as the Executive Board, Administrative Council, or state committees).

6.      The duties of the NEA-Retired Liaison shall consist of the following:

a.       Maintain an awareness of issues of concern to Division members that are being acted upon by NEA-Retired and NEA.

b.      Advise the President and Executive Board on those issues of concern, especially with regard to any issues requiring advance planning.

7.      The ballots for the NEA-Retired/NEA delegation election shall be sent to the state office (along with the local units’ tally sheets), summarized by the Executive Director in a master tally spreadsheet, and then given to the Elections Committee for validation during a meeting at the state office.

8.      Each State President-elect shall present a biennial goals proposal at the spring Executive Board meeting prior to his/her taking office for adoption by the Executive Board.  The approved biennial goals shall serve as the basis for planning Leadership Training Workshops for the following two summers and for designing the Local Unit President End-of-Year Report for the following two membership years.

9.      The Executive Board shall maintain the leader’s handbook for the following purposes:       

·        To give direction to District and Local leaders on how to increase their membership and strengthen their programs by promoting best practices.

·        To provide a reference guide for programmatic and operational resources for all leaders, including, at a minimum, sections containing state-level operational documents, leadership guidance, meeting administration guidance, financial management guidance, district operations, local unit operations, programmatic resources and state forms.

The President shall ensure that this handbook is reviewed annually and revised as needed in order to maintain the currency and relevance of the contents.  Any revision shall be distributed in a suitable format (as determined by the President) at the annual Leadership Workshops.

10.  NCRSP shall not endorse any political candidate in conflict with candidates endorsed by NCAE.

Section 3: Committees

1.      Committees shall meet once yearly, with the exception of the Budget & Finance, Legislative, and Publications committees, which may hold two meetings annually.

2.      Meetings should be held prior to the Fall Executive Board meeting, if possible.

3.      Additional meetings, if necessary, may be held with the approval of the President.

4.      The chair of each committee shall submit a written report of accomplishments or recommendations of the committee for distribution at each Executive Board meeting.

5.      The specific purpose and responsibilities of each committee shall be listed in the “Committee Charters” section of the Policies, as required by the Bylaws.

Section 4: Districts & Local Units

1.      District and local unit presidents shall submit to the Executive Director a complete list of officers and committee chairs, including addresses, zip codes, telephone numbers, and email addresses by May 1 of each year.

2.      A district or local unit may have no more than one state officer or committee chair as a guest at a general meeting, with the exception of any other state officers or committee chairs who would be attending without state reimbursement.

Section 5: Membership

1.      Cash-pay members who transfer back to Active status with NCAE and NEA by the end of September shall be given a full refund of the state NCRSP annual dues. Cash-pay members who so transfer after September but before the end of January shall receive a refund of ½ of the state NCRSP annual dues.

2.      Payroll deduction members who transfer back to Active status with NCAE and NEA must send a signed letter to the Executive Director requesting the cancellation of the payroll deduction, but will be entitled to no refund of state NCRSP dues already deducted.

3.      Any refund of NEA, NCAE, district, or local unit dues in conjunction with a transfer back to Active status with NCAE and NEA must be pursued by the member with the treasurer or appropriate representative of that unit.

4.      No refunds will be given for cancelled memberships that do not involve a transfer to Active status.

Section 6: Meetings & Conventions

General Policies Relating to Meetings

1.      Executive Board meetings and state conventions should be conducted in a commercial-free atmosphere. This does not prohibit the sale of NCRSP promotional items by the Division, nor does it prohibit information booths representing vendors with a formal relationship with the Division (such as Horace Mann or Hear In America).

2.      State committee meeting locations should be selected so as to minimize the total reimbursable expenses of those authorized to attend the meeting, insofar as is possible.

Executive Board Meetings

3.      Minutes of Executive Board meetings and of the Representative Assembly shall be sent to the Executive Director of the Division by the Recording Secretary as soon as possible after the meeting and no less than thirty days prior to the next meeting of the Executive Board or Representative Assembly.

4.      The Division’s budget proposals and financial reports, along with the minutes from the previous Executive Board meeting, should be mailed by the Executive Director to all Executive Board members at least ten working days before each Board meeting.

5.      Any member of the Division may attend a Board meeting, but shall be an observer only. If a member wishes to be heard by the Board, he or she must request this in writing.

State Convention

6.      The Rules & Credentials Committee shall review the delegate lists to determine the eligibility of delegates.

7.      The local unit’s president shall clear with the Rules & Credentials Committee immediately upon arrival the substitution of alternates for delegates unable to attend.

8.      A special badge shall be worn by each delegate to the Representative Assembly for the purpose of identification.

9.      Rules concerning the Representative Assembly shall be read by the Chairman of the Rules & Credentials Committee at the opening session of the Representative Assembly.

10.  Microphones shall be provided for the use of delegates speaking on the floor at the Business session of the Convention.

11.  Long-term care providers who are invited to host information displays or make presentations at the Division’s convention should come from the area where the convention takes place.

Leadership Workshops

12.  Leadership workshops shall be held each year during May or June for the presidents of districts and local units and other such district and local unit officers and committee chairs as the state President deems appropriate. The purpose of the Leadership Workshops shall be to strengthen local and district leadership teams through:      

·        Training leaders in appropriate techniques and processes for strategic planning, membership growth, legislative activities, unit administration, communications, leadership development, and program development (Community Participation, Retirement Planning, and Informative and Protective Services).

·        Informing leaders about retirement benefits, legislative initiatives, etc.

·        Networking with one another around best practices, resource sharing, etc.

Specific activities for a given year’s leadership workshops shall be determined by the President.

13.  Districts shall pay the meal expenses for all of their district officers and district committee chairs who register for a Leadership Workshop.  Travel expenses of participants who are expected to attend shall be reimbursed by the district or local unit represented.

14.  Local units shall reimburse the state office for the cost of free Leadership Workshop meals for pre-registered members who (1) didn’t attend the workshop and (2) didn’t cancel their meal reservations with the state office at least four business days in advance of the workshop, except in the event serious illness or death of the registrant or in the registrant’s family.

District & Local Unit Meetings

15.  The state shall assume the cost for one state Executive Board member or staff member to attend one meeting of each district or local unit during the course of each membership year. Any additional state Executive Board members or staff members who are invited by a district or local unit to the same or another meeting during the same membership year shall be reimbursed by that district or local unit.

Section 7: Reimbursement of Expenses

1.      Expenses for persons performing Division business (e. g., Executive Board members, committees, and NEA-Retired delegates) shall be paid on the following basis:

a.       Car pooling should be used when feasible.  For the fiscal year 2006 and 2007, a maximum mileage reimbursement of 40.5 cents per mile will be used.  Beginning July 1, 2007, the mileage reimbursement for all travel will be the current IRS rate.

b.      Lodging for a reasonable number of nights at the single occupancy rate; double occupancy is encouraged.

c.       Per diem not to exceed $40.00 (forty dollars) per day for meals. An exception shall be made for the expense of attending the annual banquet at the Division’s state convention, which shall not count against the current per diem limit for meals.

d.      Receipts will be required to validate transportation, parking, phone calls, housing, and meals to qualify for reimbursement of actual expenses for Division business. In the case of phone calls, a copy of the phone bill with the specific call(s) clearly circled or highlighted is required to be eligible for reimbursement.

2.      Expenses for members of state committees will be paid on the same basis as above for one committee meeting per year, with the exception of the Budget and Finance, Legislative, and Publications committees, which may hold two reimbursable meetings, or unless the President specifically authorizes an additional meeting for a committee.

3.      All Division members elected as delegates to the NEA-Retired and NEA Representative Assemblies should attend both meetings so that the members who elected them will be adequately represented. Reimbursements to the delegates are subject to the following policies in addition to the general guidelines previously stated:

a.       The expense reimbursement to any delegate shall be limited to that portion of the maximum reimbursement amount established in any given year equal to the percentage of days attended by that delegate.

b.      “Days attended” shall be understood to include any non-scheduled days between the NEA-Retired and NEA annual meetings. Only days in which all scheduled meetings were attended by a delegate will count as a “day attended.”

c.       In the event a delegate misses either one of the two annual meetings, that delegate shall not receive reimbursement for any non-scheduled days between the two meetings (in addition to the reimbursement reduction for the missed meeting).

d.      In the event a delegate misses any days in both of the two annual meetings, that delegate shall receive no reimbursement, pending any appeal to the Administrative Council.

e.       In the event a delegate’s final maximum reimbursement is less than any advance given, that delegate shall return the difference between the advance payment and the maximum reimbursement to the state office within 30 days of receipt of notice of final disposition of any appeal.

f.        Any request for a waiver to this policy for any reason (including emergencies) must be submitted by the affected delegate in writing at the earliest possible time to the Administrative Council, and must be approved by a majority vote of the Administrative Council. The Administrative Council may either decline the request for waiver or may approve the request in full or in part, as the Administrative Council deems appropriate.

4.      Executive Board members and staff members who have been assigned by the President to represent the Division at other authorized meetings will be reimbursed for actual expenses (with receipts) without the per diem limitation on meals. In such cases, the Executive Board or staff members shall provide reasonable justifications (on an attachment to their expense reimbursement requests) for any day on which their meal expenses exceeded the current per diem limit.

5.      Expenses incurred by a member that are related to organizing the fundraiser at the state convention for the Fund for Children and Public Education shall be reimbursed from the Division’s general fund.

6.      Expense reimbursement requests shall be submitted to the state office on the current expense reimbursement request form. Expense reimbursement requests must be completed and signed by the member and submitted with all receipts attached. Approval for payment of the requested amount may be made by the Executive Director or the President.

Section 8: NEA-Retired Delegates

1.      Eligibility for filing for NEA-Retired delegate positions and for sending NEA-Retired delegate voting results will be determined by a postmark that is no later than the deadline date.

2.      The list of elected delegates and alternates should be published in the state newsletter.

3.      NEA-Retired delegate vote tallies may be released to any Division member.

4.      The state President shall normally be the head of the state delegation. In the event that the state President does not serve as a delegate, he or she shall appoint one member of the state delegation to serve as the head of the delegation.

5.      The head of the delegation shall keep a written daily record of the delegates’ attendance, and shall submit a written summary of any missed days to the Executive Director within one week of the end of the NEA Annual Meeting.

6.      While at the NEA-Retired and NEA Annual Meetings, the state delegation shall meet in a caucus session at each Annual Meeting to draft a summary report of the significant decisions made at that meeting. The head of the delegation shall submit these reports to the Executive Director within four weeks of the end of the NEA Annual Meeting. These reports must be typewritten or submitted as electronic files. These reports shall be presented to the Executive Board at the fall Executive Board meeting.

7.      Those delegates attending the NEA-Retired Annual Meeting are required to attend the NEA Annual Meeting.

8.      The President of the Division will automatically be a delegate to the NEA and NEA-Retired Representative Assemblies. In accordance with Article III, Section 3, paragraph (b) of the NEA Constitution, the President will serve as a delegate “for all purposes except voting in elections for Association officers.” If the President wishes to serve as a delegate without restrictions, he or she may elect to participate in the delegate election as a candidate. In this latter case, the President will not automatically be a delegate if he or she fails to receive enough votes to be elected as a delegate.

9.      The Executive Board shall adopt a “delegate acceptance statement” form that must be signed and returned to the state office by each delegate in order to be eligible for the travel advance and final reimbursement by the Division. This form shall list all expectations of delegates with respect to attendance and participation that are contained in the Policies or are otherwise agreed upon by the Executive Board. This form shall be kept current with the requirements of the Policies and otherwise reviewed as needed by the Executive Board. This form shall be maintained at the state office by the Executive Director. While not a part of the Policies itself, this form shall be considered as an official and binding document of the Division.


 

Section 9: Publications

1.      The Division shall publish four issues of Panorama each year.

2.      State Officers, State Committee Chairmen, District Presidents, and Local unit Presidents are responsible for sending information to the Editor of Panorama, and, when appropriate, to the editor of publications for the North Carolina Association of Educators.

Section 10: State Awards

1.      The awards program of the Division is intended to encourage unit and member support of the mission and specific goals of the Division with respect to strengthening the local units of the Division through membership growth, improved communications, leadership development, member education on retirement and health and wellness topics, grassroots political action, and community participation projects.

2.      State awards shall be made to districts, local units, and individuals to recognize exceptional contributions and to encourage teamwork within the district and local units for the benefit of the Division.

3.      The appropriate awards and criteria for those awards shall be determined by the Awards & Grants Committee, except in the areas of membership and community participation. The choice of awards and criteria for those awards must be justified by and based on the specific goals in these areas as adopted by the Executive Board.

4.      The membership awards for districts and local units shall consist of separate awards for numerical net growth and percentage net growth (based on the February 15 annual change in net membership, as reported by the state office).

5.      The community participation awards for districts and local units shall be based on the number of volunteer hours per unit member during the award year (with unit membership determined by the most recent membership report from the state office for the award year). The community participation award for individuals shall be based on the total number of volunteer hours during the award year. Time spent caring for family members may not be counted as volunteer hours.

6.      Award application forms, where needed, shall be developed by the committee responsible for each award in conjunction with the Executive Director. Each award application form must state the purpose of the award and incorporate the specific criteria (and only those criteria) approved by the Executive Board for that award. All award forms shall be maintained by the Executive Director at the state office.

7.      All selected awards (with award criteria) for the current calendar year shall be presented to and approved by the Executive Board at the spring Executive Board meeting.

8.      All approved awards shall be publicized in the summer issue of the state newsletter, along with information on how to obtain application forms for the awards. This information shall also be provided in the Officers’ Handbook at the annual Leadership Workshops.

9.      Awards for each calendar year shall be presented at the annual awards banquet on the first night of the state convention in the following year.

10.  The specific nature of all awards (certificates, figurines, etc.) for the current calendar year except the membership and community participation awards shall be recommended by the Awards & Grants Committee. The specific nature of the membership and community participation awards for the current calendar year shall be recommended by the Membership and Community Participation Committees, respectively. All such recommendations shall be made at the fall Executive Board meeting, and are subject to the approval of the Executive Board.

11.  Cash awards may be given only for the membership and community participation awards and only to local units of the Division, (not to individuals or districts). Cash awards shall not exceed $100. Cash awards may be used by the winning local unit only in the program area for which the cash award was given. Cash awards and the expense of other awards (certificates, figurines, etc.) shall be funded from the “Membership Promotion” budget line item.

12.  Local unit volunteer hours reports shall be processed according to the following guidelines:

a.       Local units shall submit their volunteer hours reports directly to the state office by the deadline stated in the state calendar for the current membership year.

b.      Each local unit shall attach to its volunteer hours report a copy of the individual volunteer hours record for the local unit’s “highest hours” member, along with a separate, detailed written description of the most significant volunteer services performed by that individual.

c.       The Executive Director shall then prepare a tabular summary of the volunteer hours reports (both by local unit and by district), including an analysis of any apparent discrepancies in any of those reports.

d.      The Executive Director shall forward that summary to the state Community Participation Chair at least two weeks in advance of the start of the state convention.

e.       The Community Participation Chair (along with the rest of the Community Participation Committee, at the Chair’s discretion) shall then attempt to resolve any discrepancies noted in the summary report and subsequently certify the state community participation award winners.

Section 11: Budget & Financial

1.      Any proposed expenditure not in the budget must be sent in writing to the Budget & Finance Committee for action by the Executive Board.

2.      Capital equipment owned by the Division that has been designated by the Executive Director as obsolete or no longer useful shall be disposed of according to the following priorities (listed from highest to lowest):

  1. Sold (if there is sufficient value to warrant the effort, as determined by the Executive Director).
  2. Given to another division of NCAE for business use.
  3. Donated to a charity or other nonprofit of the Executive Director’s choice.
  4. Scrapped.

3.      No Division dues should be used for scholarship funds. Scholarship fund monies should be collected via voluntary donations, special assessments, or fundraisers apart from regular dues, with the exception of properly-authorized memorial contributions.

4.      The Administrative Council may authorize by majority vote a memorial contribution or other remembrance in case of the death of a past President of the Division or of an Executive Board member, if the Executive Board member dies after his or her election or appointment to office. The Administrative Council may also authorize by majority vote the gift of a flower arrangement or other appropriate acknowledgement of similar value to an Executive Board member who is hospitalized due to serious injury or illness. No other gifts, contributions, or remembrances are authorized without a majority vote of the Executive Board.

5.      100% of the funds raised for the FCPE at each annual convention of the Division shall be distributed as the Administrative Council determines.

Section 12: Confidential Information

1.      The following classes of documents should be destroyed, not discarded in the trash or in recycling:

a.       Documents containing member addresses, phone numbers, or social security numbers (such as officer listings, old membership applications, etc.); this does not apply to envelopes or correspondence containing only return address information.

b.      Documents containing the Division’s financial account information (old bank statements, old checks, old signature cards, etc.).

2.      Financial records and membership records will be maintained for five years (for tax audit purposes; per our auditing firm), after which time they must be destroyed.

Section 13: Conflicts of Interest

1.      No member, trustee, director, or officer of the Division (or other private person) shall have, as an individual, any interest or title to the assets of the Division. Such assets shall be devoted exclusively to the purposes of the Division.

2.      No state officer, director, committee member, employee, or family member of same shall gain financial or material benefit due to the position held without prior approval of the Executive Board.

3.      Executive Board and staff members of the Division may not accept gifts from vendors who have a current business, endorsement, or other cooperative relationship with the Division, who are soliciting the Division for a business, endorsement, or other cooperative relationship, or who Executive Board or staff members could reasonably anticipate might solicit the Division for a business, endorsement, or other cooperative relationship.

4.      Whenever a member of the Executive Board has a reason to believe that a matter before the Executive Board or Administrative Council would involve that member in a possible conflict of interest, the member shall declare that interest.

Section 14: Rules of Procedure for the Representative Assembly

The Rules of Procedure shall be read and adopted at the beginning of the meeting.

1.      Order of Business: Meetings of the convention shall open and close at the time stipulated on the official program. The order of business shall be followed as shown in the printed agenda and the rules of procedure shall be adhered to strictly. Should it appear advisable to change the order of business, this should be announced at the beginning of the session. A delegate may secure a change in the order of business by requesting it and receiving approval of a simple majority of the Assembly at the beginning of the session.

2.      Seating Delegates: Delegates shall be seated in a designated area. Alternates, members, and guests shall be seated in other designated areas.

3.      Recording Minutes: The recording secretary, unless especially directed otherwise, shall not record motions ruled out of order or points of order on which no appeal is taken.

4.      Speakers (Who And When): No person, except those to whom set speeches and discussions have been assigned, will be allowed to speak more than twice and not more than three minutes each time on any subject without unanimous consent of the Representative Assembly. At a meeting of the Executive Board, only members can make motions or vote. Other persons who wish to speak may do so, but must request this in writing and they will be recognized in the order in which the requests are received by the president.

5.      How to Secure Recognition: Any delegate desiring recognition by the chair shall go to a microphone, and upon being recognized by the president, give his or her name in full and state his or her local unit.

6.      Making Motions: Main motions submitted for consideration by the Representative Assembly shall be in writing on the forms provided and signed by the maker and seconder, both of whom shall be official delegates.

7.      Who May Vote: All persons recognized as delegates by the Credentials Committee shall be entitled to make and second motions, and to vote on all questions and matters properly presented.

8.      Certain Motions Not Debatable: Chief among these are motions of adjournment, taking recess, suspension of rules, tabling and calling upon main motions.

9.      Motions to Amend Main Motions: Motions to amend motions are debatable. These must be disposed of before action is taken upon the main motion. Not more than one such motion can be before the meeting at the same time.

10.  Reports: Persons making reports shall present a copy of the report to the secretary. Time limits set by the president shall be adhered to unless appealed and given unanimous consent by the Representative Assembly. A timekeeper shall be appointed by the president to serve at each session.

11.  Floor tellers: Floor tellers shall be appointed by the president to count, tabulate, and report standing or show of hand votes. During a vote count, only floor tellers will be permitted to move about.

12.  Guidelines for Introduction of New Business Items:

a.       A new business item must be an item over which the Division has jurisdiction.

b.      New business items relating to substantive policies or programs shall be specific in nature and able to be accomplished in one year.

c.       New business items directly or indirectly involving an expenditure of funds or potentially reducing revenues shall be accompanied by a cost estimate. Staff may also add an estimated financial impact statement.

d.      New business items may be submitted to the Chair of the New Business Item Committee at any time but must be submitted no later than 5:00 p.m. on the first day of the state convention. New business items submitted more than 30 days prior to the start of the state convention shall be printed in the delegate packet distributed at the convention. Otherwise, members who submit new business items to the Chair within 30 days of the beginning of the state convention will be responsible for providing at least 350 copies of the item (as edited by the New Business Items Committee per paragraph (f) of this policy) for distribution to the delegates.

e.       New business items must be submitted in writing on the form provided and all sections must be completed. The maker of the motion (contact person) shall be the first speaker and should have a seconder ready.

f.        The New Business Item Committee may edit the text of the item, provided no substantive changes are made and the final text is approved by the mover.

g.       Following review and editing, the New Business Item Committee Chair shall present the items to the Recording Secretary for recording in the business meeting minutes. The Recording Secretary shall then present the items to the presiding officer, who will present them to the Representative Assembly for action or referral.

h.       New business items may be amended on the floor. Substantive amendments must be written and presented to the Chair prior to floor action. The vote on a motion to refer shall be in order only after the maker of the original motion has been given the opportunity to speak to the referral.

Section 15: State Committee Charters

Archives Committee

Purpose:   To collect, catalog, and organize all items that the committee deems to be of historical significance, for use in an historical display at the state office and as source material for the state Historian.

Responsibilities:

Awards & Grants Committee

Purpose:

Responsibilities:

Awards

Grants

Note:   Specific requirements for these programs are contained in the “State Awards” and “Grants” sections of the NCRSP Policies.

Budget & Finance Committee

Purpose:   To oversee the financial condition for the Division and make appropriate recommendations to the Executive Board.

Responsibilities:

Notes:

Community Participation Committee

Purpose:   To energize the local units by encouraging all members to volunteer in their schools and communities to address current needs and to cooperate with other organizations in the community on issues of common concern, especially responding to the specific needs of NCRSP members.

Responsibilities:

Constitution & Bylaws Committee

Purpose:

Responsibilities:

Elections Committee

Purpose:   To organize and conduct statewide elections.

Responsibilities:

State Officer Election

NEA-Retired Delegate Election

Note:    Elections of officers are governed by Article 4, Section 2 of the NCRSP Constitution & Bylaws.

Informative & Protective Services Committee

Purpose:

Responsibilities:

Legislative Committee

Purpose:

Responsibilities:

Membership Committee

Purpose:

Responsibilities:

General

Awards

Necrology Committee

Purpose:   To provide a system through which members may be remembered at their deaths by their colleagues and their names inscribed in a permanent record.

Responsibilities:

New Business Items Committee (Special Committee)

Purpose:   To organize and manage the process for submitting new business items for consideration by the NCRSP Representative Assembly.

Term of Service:  From no sooner than October 1 until the close of the final session of the Representative Assembly at the following state convention.

Responsibilities:

Note:   Submission of new business items is governed by policy 12 of Section 14 of the Policies (“Rules of Procedure for the Representative Assembly”).

Nominating Committee (Special Committee)

Purpose:   To organize and manage the nominating process for state officer elections.

Term of Service:  From no sooner than October 1 in odd-numbered years until the presentation of the slate of candidates at the following state convention.

Responsibilities:

Note:   Nominations of candidates for state office are governed by Article 4, Section 2 of the Constitution & Bylaws.

Policies Committee

Purpose:   To review and recommend needed changes to the NCRSP Policies.

Responsibilities:

Publications Committee

Purpose:   To develop an effective print media communications program for the Division.

Responsibilities:

o       Encourage the President, Executive Director, AARP Coordinator, Webmaster, and committee chairs for Membership, Community Participation, Retirement Planning, Informative & Protective Services, and Legislative to produce a column or article for each issue. 

o       Solicit “stringers” from the membership across the state to identify and submit appropriate article materials from their region.

o       Identify successful local/district activities geared to the accomplishment of association goals and produce articles sharing these activities with the rest of the state. 

o       Highlight members from across the state whose activities contribute significantly to the accomplishment of association goals.

Retirement Planning Committee Charter

Purpose:   To provide our members with the information they need to make informed financial, estate, and health care decisions that will lead to a positive, active retirement.

Responsibilities:

Rules & Credentials Committee

Purpose:   To provide for the orderly conduct of business at meetings of the Representative Assembly.

Responsibilities:

Prior to Meetings of the Representative Assembly

During Meetings of the Representative Assembly

Notes:

Strategic Planning Committee (Special Committee)

Purpose:   To develop an implementation plan for the organizational development of NCRSP, based on the final report of the 2003-2004 Organization Assessment Committee (“Vision 2020”)

Term of Service:  Until June 30, 2006

Responsibilities:

Notes:

Web Site Committee

Purpose:

Responsibilities: